District 45 Conference 2026

All Hands on Deck! Sailing to Success

Be a Volunteer

If interested, or if you have questions, please contact:

Sharon Forbrigger at [email protected] or 902-237-0524

Promotion & Publicity Committee

  • Advertise the conference, build up interest/buzz by creating newsletter articles for the conference

  • Write introductions for the speakers/presenters

  • Document the conference highlights for the Newsletter / Social Media

  • Recruit other Toastmasters to assist with this committee

Sponsorship Committee

  • Contact businesses for support (money, prizes, and/or swag) to help manage the conference costs

  • Recruit other Toastmasters to assist with this committee

Registration Committee

  • Track Registrations

  • Track meal sections

  • Track First Timers

  • Fill swag bags before conference

  • Co-ordinate the registration desk

  • Recruit other Toastmasters to assist with this committee

Logistics & Facilities Committee

  • Put up signage

  • Work closely with the Conference Co-Chairs to understand needs during the conference

  • Be the 'go to' person to deal with any issues that arise during the conference

  • Ensure AV and meeting materials are available in the required rooms/areas

Conference Speakers Committee

  • Find Educational speakers

  • Create/Obtain Bios for speakers

  • Find people to do the introductions

  • Recruit other Toastmasters to assist with this committee

Volunteers Committee

  • Help recruit volunteers

  • Manage the requirements of the committees that need volunteers

Create Agenda Committee

  • Organize agenda before the conference

  • Print Agendas

  • Confirm with Conference Co-Chairs that everything is correct

  • Recruit other Toastmasters to assist with this committee

First Timers Event Committee

  • Create and host an activity for the first time

  • Hospitality / Entertainment

  • Organize Entertainment for Saturday night

  • Recruit other Toastmasters to assist with this committee

Speech Contest Committee

  • Organize Contests

  • Recruit Contest Chair and Chief Judge for all 3 contests

Silent Auction / 50/50 Committee

  • Organize Silent Auction items from clubs

  • Run the Silent Auction items for the Draw at the End of the conference

  • Collect tickets to sell for the 50/50

  • Sell tickets during the conference

  • Find a spot for the silent auction items

  • Recruit other Toastmasters to assist with this committee

Decorations Committee

  • Gather and set up decorations related to the theme

  • Purchase decorations

  • Recruit other Toastmasters to assist with this committee

Setup / Cleanup Committee

  • Ensure the facility is setup before the conference

  • Help with putting up decorations and signage

  • Help cleanup at the end of the conference

  • Recruit other Toastmasters to assist with this committee

Sound / IT Support Committee

  • Ensure IT screen / computers are setup and working

  • Ensure sound/microphones are working for contests

D45 History Committee

  • Obtain pictures for D45 events over the years

  • Create a PPP on pictures

  • Recruit other Toastmasters to assist with this committee

The information on this website is for the sole use of Toastmasters’ members, for Toastmasters business only. It is not to be used for solicitation and distribution of non-Toastmasters material or information. All Toastmasters International logos, brands, and trademarks, etc., are the property of Toastmasters International

District 45 Toastmasters International

The information on this website is for the sole use of Toastmasters’ members, for Toastmasters business only. It is not to be used for solicitation and distribution of non-Toastmasters material or information. All Toastmasters International logos, brands, and trademarks, etc., are the property of Toastmasters International

District 45 Toastmasters International